Appointment, Joining Letters

• Appointment Letters

When a candidate is selected for an appointment, he/she is informed of this through a letter called an appointment letter. An appointment letter usually reflects the following points:

1. Words of congratulations.

2. The date and time of joining.

3. The name of the person to whom to report.

4. The nature of appointment i.e. probationary, permanent or temporary. If probationary, period of probation and if temporary, the expiry date of the temporary vacancy.

5. Salary and other benefits.

6. A request to the appointee to feedback acceptance.

7. Words of expectation that the appointee will have pleasant association with the employer.


• A Specimen of an Appointment Letter

February 14, 2010

We are pleased to inform you that you have been appointed to the post you applied for.

The appointment will in the first instance be on a temporary basis. It will be made permanent after the expiration of one year -in the light of your satisfactory job performance.

Your basic salary wjll be Tk. 9760.00 p.m. in the pay scale of Tk. 9500-200-
Tk. 12100.00. You are also entitled to a house rent allowance, medical allowance and other allowances applicable to you as per company's rules. We hope you would join immediately.

Please intimate us your
acceptance of our offer as early as possible and report for your duty in this office on or before 22 February, 20- at 10. 30 a.m. WSMook forward to our pleasant association with you.

Yours faithfully,

K.B.
Hossain Human Resource Director

• Joining Letters

After you have received the appointment letter, it is now your turn to inform the appointing authority of your decision as to accept or
reject the job. If you accept the offer of
appointment, convey the appointing authority the time and date of your joining.
When you join, do it by writing a letter (which carries the message that you are joining the office) to the authority concerned.
A joining letter covers the following
points:

1. A reference of an appointment letter.

2. A message that you are joining.

3. The position you are joining.

4. The time and date of joining.

5. A request to accept the joining.

• A Model Joining Letter

15 February, 2010

Subject: Joining as an Assistant Labour Relations
Manager

Dear Sir;

As per your appointment letter
No....... dated........... I am hereby joining the..............company
as an assistant Labour Relations Manager at 11 o' clock in the forenoon of the 1st day of July 20-. Would you please accept my joining.

Yours faithfully. M.A.
Zahid

Dear
Mr.....

In reply to your application dated 25 October,
20-  for the post of an Assistant Labour
Relations Manager in our firm and subsequent interview on 10 November, 2010